Booking Procedures And Payment Information

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​​​​​Applications for Support and/or Exhibition must be made in writing with the booking form.


CONTRACTS & CONFIRMATION

SUPPORTERS

Once a Booking Form is received, a contract will be sent to you for signature with an accompanying invoice. This contract should be signed and returned with a 60% deposit payment. Upon receipt of the Booking Form the organiser will reserve the items listed in it. Completion of the Booking Form by the Supporter shall be considered as a commitment to purchase the items.  


EXHIBITORS

Once a signed Booking Form is received, a confirmation of exhibition will be e-mailed to you with an accompanying invoice.  

TERMS AND CONDITIONS

Terms and Conditions of Supporter will be included in the Supporter agreement as well.


INSERT AND DISPLAY MATERIALS

Please note that all materials entering the venue incur a handling charge. This includes materials for inserts and display.  
​In order to receive a price quote for handling and to assure arrival of your materials, please be sure to complete the "Pre-Advise" form included in the shipping instructions when you receive either the Exhibition or Symposia Technical Manuals.  

PAYMENT TERMS & METHODS

60% upon receipt of the Sponsorship agreement and first invoice
40% by January 16, 2017

All payments must be received before the start date of the Conference. Should the Exhibitor fail to complete payments prior to the commencement of the Conference, the Organizer will be entitled to cancel the reservation while cancellation will be subject to cancellation fees as determined below. 

Option 1: Payment by check (€). 
Please make checks payable to:
Kenes International Organizers of Conferences Ltd - ESOC 2017 Prague

Option 2: Payment by Bank Transfer (€). 
Please make drafts payable to:
Kenes International Organizers of Conferences Ltd -  ESOC 2017 Prague

All bank charges are the responsibility of the payer.

​CANCELLATION / MODIFICATION POLICY

Cancellation or modification of support items must be made in writing to the Support & Exhibition Sales Department: 
Judit Gondor at: jgondor@kenes.com. 

The organizers shall retain:
  • 10% of the agreed package amount if the cancellation / modification is made on or before September 16, 2016 inclusive.
  • 50% of the agreed package amount if the cancellation / modification is made between September 17, 2016 and January 16, 2017 inclusive.
  • 100% of the agreed package amount if the cancellation / modification is made from January 16, 2017 onwards.

VAT INFORMATION

VAT (Subject to Change)
All Supporter prices are exclusive of VAT, and are subject to VAT at the local rate which will be added to the invoice.
Where applicable VAT fees can be claimed through:
Mr. Richard Asquith
TH/IF VAT Services Managing Director
+44 (0) 870 067 8881 Work
+44 (0) 79 777 23645 mobile
richard.asquith@tmf-group.com
Dolphin House’ 2-5 Manchester Street
Brighton BN2 1TF, United Kingdom​

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